Reports to:
Director of Exhibitions, Collections and Curatorial Initiatives
Essential Responsibilities:
• Create and maintain, in coordination with the Director of Exhibitions, Collections and Curatorial Initiatives a comprehensive, long-term Exhibitions Calendar.
• Coordinate all in-house exhibitions and permanent collection gallery changes striving to anticipate issues and solve problems as they arise.
• Coordinate all touring exhibitions, striving to anticipate issues and solve problems as they arise.
• Create implementation schedules for all exhibitions, establishes milestones for timely completion, and regularly check adherence to deadlines.
• Coordinates all exhibition-related publications between Curators, guest writers, and external editing and design.
• Collates exhibition-related text for wall labels, title walls, panels, credit lines, and other printed exhibition support materials for external editing and design.
• Lead the development of all exhibition budgets and keep projects on schedule and within budget. Monitor actuals versus budgets to ensure that expenses stay within budget, and flag overages on a timely basis. Works closely with Finance and Development to ensure budgets stay accurate and current.
• Draft and negotiate artist, guest curator, and any other necessary professional service agreements as well as MOUs and contracts.
• Liaise with the Head Preparator and Curators to prepare galleries for installation and troubleshoot during the installation period
• Ensure all exhibition contract related payments and invoices to individuals and institutions are provided to Finance office.
• Schedule all museum-wide Exhibition meetings as well as regular check-ins related to the implementation of specific projects and update the Museum calendar accordingly.
• Use project management best practices, such as detailed project schedules, budgets, and communication platforms.
• Other duties as assigned.
Supervisory Responsibilities:
• Head preparator
• Contract guest curators / writers
• Contract exhibition assistants
Minimum Education and Experience:
• Education:
o Bachelor’s degree in art history, museum studies, arts administration, or a related field.
• Experience:
o At least three years administrative and project-management experience in a not-for-profit setting, preferably in a museum environment, or the equivalent education and experience.
o Demonstrated experience managing and maintaining departmental and/or project budgets
o Demonstrated experience working collaboratively and professionally under pressure while sustaining a high level of attention to detail
Required Skills and Abilities:
• Attention to detail and excellent organizational, project management, research, writing, and editing skills.
• Ability to lead and facilitate cross-departmental teams while maintaining a great deal of organization and advance planning.
• Demonstrated ability prepare and meet timelines and budgets.
• Strong communication and interpersonal skills.
• Ability to work independently and under pressure while prioritizing multiple projects with competing deadlines.
• Demonstrated flexibility and ability to work well with artists and curators.
• Ability to collaborate with internal colleagues and external partners and create ways to meet mutual goals
• Proficiency with Microsoft Office software, in particular Word, Outlook, PowerPoint, and Excel and collection management systems.
• Proficiency in written and spoken English is mandatory, proficiency in written and spoken French is an asset.
Please submit your resume and cover letter to HR@beaverbrookartgallery.org. Applications will be reviewed on an ongoing basis until a candidate is selected.
